Legal Agreement 

Nokia collects personal data directly from you as well as from other available sources to the extent relevant and permitted by applicable law. Subject to applicable law and practice, the categories of personal data that are collected and processed in the recruitment context include:

 

• Information you provide: 

 

 

• Technical Information: When you access our services online, our web servers automatically create records of your visit. These records typically include IP-address, access times, the sites linked from, pages visited, the links and features used, the content viewed or requested, browser or application type, language and other such information. When you use our services or otherwise interact with us over telecommunications networks, certain additional information, such as your mobile subscription number, may be transmitted to Nokia by the telecommunications operator as a standard part of that communication. See also our Cookie policy.

• Other information, such as information found from public sources as well as information related to vetting process (background or credit checks...), depending on the position for which you are applying, in the cases required or enabled according to Nokia Global Vetting SOP.
  

Nokia may process your personal data for the following purposes. One or more purposes may apply simultaneously.

• Communicating with you: We may use your personal data in our recruitment and resourcing activities to communicate with you, for example, to obtain additional information, to inform you about the status of your application or of available vacancies.

• Recruitment and resourcing activities: We may use your personal data to set up and conduct interviews and assessments with you and to evaluate you for the position you have applied for or for other open vacancies. We may use your personal data to conduct a vetting process and assessments as required or permitted by applicable local law as well as to communicate with third parties such as references concerning your skills, experiences, qualifications, work history and education.

• Development of services: We may use your personal data to perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Nokia and how to enhance Inclusion and Diversity and to develop and improve our recruitment and resourcing processes, websites and other related services. Where feasible, we use aggregated anonymous information in the development activities.

• Legal and regulatory compliance: We may use your personal data as required by law, regulation, judicial organizations or practice to comply with legal obligations imposed on us.

Nokia processes your personal data with your consent or as necessary to take steps to recruit you to a position you have applied or to complete any other transaction you have requested or authorized. 

• to comply with our legal obligations in this area (e.g. where required to carry out gender pay gap reporting or to provide a safe and healthy working environment, for instance, in relation to adjusting working conditions for those who are pregnant); or
  
• where not required to comply with legal obligations, for our legitimate interests to (on balance) ensure equality of treatment and ensure diversity and inclusion in our organization.
  

We may also process your person data to protect other applicants; to maintain the security of our recruitment related activities, systems, websites and services; and to protect the rights and property of Nokia.

Nokia will not sell, lease, rent or otherwise disclose your personal data unless otherwise stated below.

• Consent: Nokia may share your personal data if you have given your consent for Nokia to do so.

• Nokia companies and authorized third parties: Nokia may share your personal data with other Nokia companies or authorized third parties who process personal data for Nokia for the purposes described in this Statement. Nokia authorized third parties may include, for example, recruitment agencies, professional advisors, external legal counsel, consumer credit reporting agencies, recruiting systems providers, and other third-party suppliers. These Nokia authorized third parties are not permitted to use your personal data for any other purposes. We require them to act consistently with this Statement and to use appropriate security measures to protect your personal data.

• International transfers of personal data: Our recruitment and resourcing activities may make use of resources and servers located in various countries around the world. This means that your personal data may be transferred outside the country to where you are applying to as an applicant, including to countries outside the European Economic Area (EEA). Such other countries do not always have laws providing specific protection for personal data or they have different rules on privacy and data protection. In such cases we use measures to provide adequate protection for your personal data as required by applicable law, for example, by using standard agreements approved by relevant authorities (e.g. the European Commission) and by requiring the use of appropriate technical and organizational information security measures. Any other, non-EEA originating, international transfers of your personal data, will take place in accordance with the appropriate international data transfer mechanisms and safeguards.

• Mandatory disclosures: Nokia may be obligated by law to disclose your personal data to certain authorities or other third parties, for example, to government agencies responsible for employment activities or statistical information or to the police or other law enforcement agencies, for example in context of conducting a vetting process or diversity and/or inclusion monitoring. Nokia may also disclose and use your personal data in accordance with applicable law to defend Nokia’s legitimate interests, for example, in civil or criminal legal proceedings.

• Mergers and acquisitions: Where Nokia decides to sell, buy, merge or otherwise reorganize its businesses in certain countries, this may involve disclosing personal data to prospective or actual purchasers and their advisers.

Privacy and security are key considerations for Nokia. We have assigned specific responsibilities to address privacy and security related matters. We enforce our internal policies and guidelines through an appropriate selection of activities, including proactive and reactive risk management, security and privacy engineering, training and assessments. We take appropriate steps to address online security, physical security, risk of data loss and other such risks taking into consideration the risk represented by the processing and the nature of the data being protected. Also, we limit access to our data bases containing personal data to authorized persons having a justified need to access such information. 

We take reasonable steps to keep the personal data we possess accurate and to delete incorrect or unnecessary personal data. We will only retain your personal data for as long as necessary to fulfill the purposes outlined in this Statement or otherwise communicated to you, unless a longer period is required by law.

We may delete your account and your image and video from our recruitment management system within 3 years from the end of the year during which you have last accessed it, updated it or applied for a position at Nokia. Where we have a legitimate interest to do so we may retain data for longer than 3 years.

Nokia Corporation of Karaportti 3, 02610 Espoo, Finland is the controller of your personal data. You may contact us also by using contact information provided in the applicable Nokia websites.

In matters pertaining to Nokia’s privacy practices you may also contact us or our Group Data Protection Officer at:

I have read the Nokia Recruitment Privacy Statement and I hereby grant my consent to Nokia processing my personal data in accordance with that Nokia Recruitment Privacy statement. I have the right to withdraw my consent at any time by contacting Nokia here.